JOBSCOPE
In2grate Business Solutions > Solutions > Jobscope
JOBSCOPE is an Integrated Manufacturing Information System for order-driven companies.
It provides the tools for an online, real-time, job costing and manufacturing management system for Engineer-to-Order, Make-to-Order, and Repair-to-Order manufacturers who wish to achieve the status of world class manufacturer. JOBSCOPE software provides seamless integration between CAD, job costing, finance, billing, estimating, budgeting, order status, scheduling, contract structure, quality control and bar code data collection, for single or multi-company and multi-plant situations. Modules such as Accounting, Job Costing, Engineering, Production, Scheduling, Materials Planning, Purchasing, and others are tightly integrated to track each individual project or job.
Jobscope includes the following main functions:
Project Estimating
The requirement to provide accurate bids and proposals to prospective customers, one of the most critical aspects of any order-driven environment, needs accurate estimating of all costs associated with an item or a contract. Jobscope's Estimating system provides functions that allow you to enter, update, and delete estimate information.
Estimating provides the capability to generate current quotations for existing bill-of-material structures, as well as items that have never before been created. Copy Estimates is a time-saving feature that allows a new estimate to be quickly created from an existing one, providing the ability to perform "same-as-except" estimating.
Features:
- Allows you to associate documents with an estimate
- Imports part structure
- Imports work order
- Exports to Parts and Change Control
- Exports to Excel
- Implodes, explodes BOM structure
- Provides "Same as except" estimating
- Allows multiple proposal/estimate capability per bid
- Supplies online order entry, modification, tracking and inquiry
- Creates orders directly from estimates
- Calculates the cost of any BOM structure
- Analyses sales based on orders won, lost, inactive, etc.
- Splits order commission rates among salesman
- Varies terms for each job/order
- Provides for the configuration and costing of items which do not exist in the Engineering BOM
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Sales Management
The Sales Management module is designed to simplify order processing and sales control. Orders for equipment or products that must be manufactured, processed, assembled, or repaired or for spare parts can be handled. JOBSCOPE manages these types through Sales Management by providing for the entry of any order entry item, identified in any manner acceptable to the user. The system also supports the detail design and further documentation of the item as the order progresses.
Features:
- Online order entry, modification, tracking, and inquiry Multiple jobs on one contract
- Multiple releases on one job
- Manual/automatic assignment of job numbers
- Credit check at order entry
- Sales analysis based on orders won, lost, inactive, etc.
- Interface with Bill of Materials, Accounts Receivable and Job Cost
- Commission splits among multiple salespeople
- Unique payment terms assignable to each job/order
- Online order scheduling directly from the Order Entry screen
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Engineering
The Engineering subsystem takes up the design process where the CAD system leaves off and carries it through to the Project Management subsystem. The Engineering subsystem is intended to allow the design engineers to do their work in the CAD system then pass the work off to someone else who takes care of creating new part numbers and bills of material.
Features:
- Links supplier part numbers to company part numbers
- Maintains Drawing masters, drawing items, and drawing revisions and loads drawing items from the CAD system
- Creates Engineering Releases and ECN's
- Processes Part Revisions and generates Model Effectivity
- Maintains Outside Processing details
- Allows multiple selling prices and cost arrays per part
- Maintains part inspection methods
- Links documents electronically
- Defaults dispositions for repair
- Allows multiple routings per part
- Allows mass changes for bill of material components
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Production Planning
In Production Planning and Control, Engineering information is translated into activities for actually accomplishing the work. Production Planning and Control receives the engineering information in the form of engineering releases. The engineering release contains engineering release line items, or lines, which identify the drawings, bills of material, and other data that are being released. Some of the release line items, or lines, require routings to be created. This is done in Production Planning and Control.
Features:
- Creates shop work orders from the planning work order(s)
- Purchases the item or items on the planning work order(s)
- Designates that the planning work order(s) is covered on another engineering release
- Designates that the planning work order(s) will be superseded by a another release (such as design engineering errors)
- Substitutes an alternate item
- Combines the planning work order with an existing work order
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Material Control
JOBSCOPE's Materials system, which consists of purchasing, inventory, issues, and material requirements planning, allows you to set up inventory records, assign bin locations, maintain vendor records, create purchase orders, receive orders, and display MRP. Within the Materials system, JOBSCOPE offers the following modules: Purchasing, Inventory, and MRP.
Features:
- Provides separate "buy from" and "remit to" names and addresses
- Automatically updates vendor history data
- Tracks repetitive "stock" parts separately from "purchased-to-job" parts
- Tracks vendor price quotations
- Creates planned purchase orders (manually and automatically)
- Creates purchase orders
- Traceability of serialized inventory to customer jobs
- Allows multiple stocking locations/Multiple bins
- Provides Cycle counting
- Reports monthly inventory usage
- Updating and reporting online MRP
- Reserves inventory by contract/job and requirement date
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Shop Floor Control
JOBSCOPE's Shop Floor Control module includes labour collection transactions, scheduling of operations, work orders, and releases, and shipping with automatic invoice creation. Employees on the shop floor can follow simple labour collection prompts in our DATACAP system to scan bar-coded information that is used to create transactions which are uploaded to JOBSCOPE. Our Scheduling system allows you to maintain calendars of planned activities for work centres. You have the ability to assign an operation with a beginning and ending time, and the block of time for the operation is reserved in the appropriate work centre. JOBSCOPE's Shipping subsystem provides an effective means of identifying and shipping items ready for delivery to customers or outside processors.
Features:
- Provides time and attendance tracking
- Reduces labour collection data entry errors
- Verifies data online
- Allows the creation of automatic breaks
- Creates calendars for work centres
- Provides multi-resource scheduling
- Adjusts schedules
- Downloads scheduling data to Microsoft Project
- Allows you to firm the schedule of an operation, work order, or release
- Interfaces with production shop orders
- Automatic generation of master shipping records
- Shipping and back order tracking
- Provides direct input to automatic invoice creation function.
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Quality Assurance
Jobscope's Quality Assurance system allows you to set up methods, perform inspections, schedule work for a later date and combine the skills and certifications of employees from the Resources module to set up the standards for a good quality inspection. The Quality Assurance subsystem is designed for use on the shop floor. The workstation which provides for employee logon/logoff of the actual labour operations is also used by the inspectors for reading instructions, viewing drawings and other visual aids, and entering inspection results right at the source as the inspections occur.
Features:
- QA Methods may be linked to routing operations and displayed on the shop floor
- User defined codes are provided for rejects, defects, scrap, and non-conformance disposition
- Unscheduled "ad hoc" inspections such as storeroom items or unexpected problems
- Online "To Do" list of required inspections by job and work order
- Online entry of inspection results on the shop floor
- Rework work orders may be created within the QA subsystem
- Employee skills and skill certifications defined and maintained
- Equipment calibration, serial numbers, and maintenance logs
- Tool bills of material, calibration, fixture requirements, maintenance logs, serial numbers, use logs, and calibration
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Job Cost Accounting
Controlling the job costs requires up-to-date financial information being available for every job at any given time. The Job Cost Accounting subsystem effectively meets this requirement by allowing management to enter and maintain original projections and ongoing updates to those projections (budgets), while at the same time automatically accumulating actual costs-to-date and computer-projected Estimates-At-Completion (EAC). Comparison among all budgets and actuals may be viewed on-line within a single screen.
Features:
- Automatic updating of job cost from transactions entered throughout the system
- Classification of job charges by user-defined categories to differentiate various types of costs
- Ability to enter and maintain original and current budget figures for each cost category
- Audit trail of budget changes
- Actual versus estimated cost comparisons
- Various formulas for calculating percentage completion
- Functions for calculating and applying cost-of-sales and earned revenue
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Financials
JOBSCOPE's Financials system, which consists of financials, job costs, and order analysis, allows you to set up accounts, charge jobs, invoice customers, pay vendors, and display job costs. Within the Accounting system, JOBSCOPE offers the following modules: General Ledger, Job Accounting, Accounts Receivable, Accounts Payable, and Order Analysis.
Features:
- Multi-company and multi-division processing
- Completely discretionary totalling structure for the chart of accounts
- Automatic updating of job cost from transactions entered throughout the system
- Ability to enter and maintain original and current budget figures for each cost category
- Functions for calculating and applying cost-of-sales and earned revenue
- Browse features for easy access to invoice, vendor, and purchase order data
- Automatic determination of date due based on terms
- Update of cost applied at invoicing for accurate reporting of work in process and cost of sales
- Foreign currency facilities
- Create payment on account transactions and allow advance deposits transactions
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